Virus Protection Recommendations
Montana State University - Bozeman centrally funds the use McAfee anti-virus software for all MSU - Bozeman owned computers. This central funding provides a licensed copy of the McAfee software for all MSU - Bozeman owned computer systems. The benefit is of this central funding is that all MSU - Bozeman owned computers are provided on-going virus protection, including updates of the software and virus definitions that can be scheduled to run periodically so that your computer is always protected. Virex for Macintosh computers is also provided through central funding.
Viruses are normally maliciously created to invade a person’s computer and inflict varying degrees of damage or interruption to the computer’s operation and / or data, operating system, or programs installed on the computer. Virus protection software protects a computer by screening the flow of data coming into the computer from the internet, e-mails, data transfers, floppy disks and other external sources of data, as well as periodically screening existing information on the hard drive(s) of the computer. Because new viruses are continually being created, there is the possibility that your computer could become infected even though you have the most current anti-virus software and virus definitions installed on your computer. However the risk of this happening is extremely small if you have correctly protected your computer system.
What to do when a new virus strikes
In the event a new virus is introduced and a virus alert is sent out by ITC, we recommend that a manual update of the virus definitions on your computer be performed and that your computer then be manually scanned for viruses. To manually scan your computer for viruses, first remove all floppy disks, ZIP disks or other external storage media from the computer. These should be scanned separately. If you have McAfee installed, in most cases you can run the program by going to your computer’s start button, choosing programs, and then the Network Associates folder, followed by choosing VirusScan. This should display a window on your monitor titled “VirusScan.” In the Virus Scan Window, make the following selections:
1. Set the Scan in: pane of the window to “ C:\” by erasing whatever is there and typing this in the pane (do not enter the quotation marks).
2. Choose to include subfolders by placing a checkmark in the checkbox next to this option.
3. Choose to scan all files by selecting the radio button next to the All Files option.
4. Choose to scan compressed files by placing a checkmark in the checkbox next to this option.
Click the Scan Now Button. This will cause everything on your computer to be scanned for viruses. If a virus is detected we recommend that before you do anything else, you contact the MSU Help Desk at 994-1777.
If you currently have a virus, or you suspect you might have a virus
If you currently have a virus, or are concerned that you might have a virus you should disconnect your computer from the network by unplugging the network connection cable (usually blue in color) on the back of your computer. Call the MSU Help Desk at 994-1777 to let them know you suspect that you have a virus and to determine a course of action. Your course of action will differ depending on your hard drive’s file system. If you are using the FAT 32 file system, you may be instructed to scan your computer to detect and remove (if possible) the virus, by booting from a known clean floppy disk containing anti-virus software and current virus definitions, and running the virus scan of your hard drive(s) from the software on the floppy disk. If your hard drive’s file system is NTFS, then the Domain Administrator for your domain may have to perform a scan of your hard drive from a remote location. In either case, if you do not have a current McAfee License then you should purchase the McAfee Software license from the Montana State University ITC Store at 994-2900. If you already have a legal copy of McAfee, you should call the Help Desk at 1777 for assistance in eradicating your virus before reconnecting the computer to the network.
If the scan of your hard drive(s) indicates your hard drive(s) are clean or have been cleaned and you have no viruses, you may then reconnect your computer to the network and manually update the virus definitions on your computer.
Accessing McAfee on the MSU Network for installation and updates
McAfee software, including the installation files and update files, is available for download to computers attached to the MSU network once a license has been purchased and for the 2 year duration of the license. The administrative tool used to provide authorized individuals the access to the McAfee software on the MSU network is the Windows NT group structure. Once a user purchases a McAfee license, the user’s name is placed into the McAfee Group. In order to access the files over the network the user must be a member of the MSU domain and be logged in to the MSU Domain with a user name that belongs to the McAfee Group. If you are not a member of the MSU domain, you can be added to the domain by purchasing a Microsoft Windows Client Access License for $6.00.
Advantages to using McAfee Anti-Virus Software and purchasing McAfee through the MSU ITC Store