Montana State University

Film and Photography Policy


Subject: Physical Plant

Policy:Film and Photography Policy

Revised: April 18, 2011

Effective Date: March 10, 2010

Review Date: March 2013

Responsible Party: University Facilities Planning Board


Table of Contents

100.00 Introduction and Purpose 
200.00 Definitions 
300.00 Policy 
400.00 Commercial Filming and Photography 
500.00 MSU Student Filming and Photography 
600.00 Student Filming and Photography 
700.00 News Reporting 
800.00 Incidental Filming or Photography 
900.00 Use of Campus Images and MSU Identification 
1000.00 Film and  Photography Permitting
  

100.00 Introduction and Purpose

This policy governs the activities of filming and photography on the MSU campus and its properties (either owned or leased), the issuance of permits and the assessment of fees for such activities, and the ownership/use of campus images.

200.00 Definitions

Campus Image: A still or moving image of MSU property that can be readily identified by the public as MSU property by architecture, landmarks, signage, the presence of prominent individuals, the inclusion of logo clothing or athletic uniforms, or any other means.

Filming: The capturing of moving or still images of MSU property by any means on any media now in use or that may be invented in the future including, but not limited to, film, videotape, digital disk, or any electronic transmission to another medium or to the internet.

Photography: The capturing of still images onto any compatible medium, or posting to the internet, by any means or devices now in use or that may be invented in the future including, but not limited to, film cameras, digital cameras, electronic devices such as personal computers, mobile phones, or personal digital devices.

300.00 Policy

Filming and photography will be permitted on the MSU campus and it’s owned or leased properties in accordance with this Policy. Filming and photography will be approved only if it does not interfere with the educational, research or other program functions or events of the University; does not pose a security or safety risk to those involved in the filming and photography or other campus users; does not cause damage to any University asset; and, the use or re-use of the resulting film or photography product is consistent with the interests of the University and other applicable policies.

400.00 Commercial Filming and Photography

Commercial Filming and Photography includes filming and photography for commercial purposes and for which MSU will not own the copyright to the product created. All commercial filming and photography requires a Facility Use Permit. No campus images may be used in a commercial film or photograph without prior written authorization from University Communications. Examples of commercial filming and photography include, but are not limited to:

  1. Theatrical release, broadcast or print media
  2. Industrial use (e.g., trade show, intra-company or intra-industry use)
  3. Photographs for calendars, works of art or other commercial products
  4. Documentary media

Permits shall be requested as noted in Section 1000.00, and all pertinent information furnished on forms provided by University Communications prior to the beginning of any activities. Such permits may also include permit fees, location management or coordination fees, cost recovery fees, or a negotiated stipend as deemed appropriate or waived by University Communications.

500.00 MSU Filming and Photography

MSU Filming and Photography includes all filming and/or photography for which MSU exercises artistic and creative control through use of MSU employees and/or contractors. Examples of MSU filming and photography include:

  1. Broadcast or print media for MSU use
  2. Academic or departmental broadcast/webcasts, etc.
  3. Filming or photography services contracted by MSU

MSU filming and photography may not require a permit as long as the responsible MSU department ensures that the filming or photography:

  1. Does not interfere with the educational, research or other program functions or events of the University
  2. Does not pose a security or safety risk to those involved in the filming and photography or other campus users
  3. Does not require the provision of any University resources or services, or cause damage to any University asset (e.g., grounds, infrastructure, buildings, equipment, etc.)
  4. The use or any re-use of the film or photograph is appropriate and protective of the intrinsic value of the MSU name, its campus landmarks, trademarks, and logos


MSU filming or photography that does not meet the above listed criteria requires a permit under this policy. Questions regarding potential filming or photography activities should be directed to University Communications. The University may charge the responsible department to recover costs that may be incurred by the University to facilitate the filming or photography or to repair any damage to University assets.

Departments or units that engage non-university staff (e.g., commercial entities) to produce work for department use must use proper purchasing procedures and shall include a “work for hire” copyright provision which vests in the University all ownership rights and interest in the work created (also see Section 900.00 - Use of Campus Images and MSU Identification).

600.00 MSU Student Filming and Photography

Film and photography work performed by students as part of academic assignments may not require a permit as long as the responsible MSU academic department ensures that the filming or photography:

  1. Complies with pertinent provisions of the MSU Facilities Use Manual
  2. Does not interfere with the educational, research or other program functions or events of the University
  3. Does not pose a security or safety risk to those involved in the filming and photography or other campus users
  4. Does not require the provision of any University resources or services, or cause damage to any University asset (e.g., grounds, infrastructure, buildings, equipment, etc.)
  5. The use or any re-use of the film or photograph is appropriate and protective of the intrinsic value of the MSU name, its campus landmarks, trademarks, and logos

Student filming or photography that does not meet the above listed criteria requires a permit under this policy. Questions regarding potential filming or photography activities should be directed to University Communications. Permits, if found necessary, would be issued by University Communications. The University may charge the responsible department to recover costs that may be incurred by the University to facilitate the filming or photography.

700.00 News Reporting

News Reporting is live filming or photography for transmission by a news reporting service. Requests for News Reporting should be referred to MSU University Communications. Under normal circumstances permits are not required for News Reporting; however, if a campus emergency has been declared permits may be required. No permit or location fees will be charged for News Reporting. News reporting activities must not interfere with the educational, research or other program functions or events of the University.

800.00 Incidental Filming or Photography

No permit is required for Incidental Filming or Photography by faculty, staff, students, campus visitors, or tourists for work to be used for non-commercial, educational, administrative, or personal purposes if the filming or photography can be done without interfering in the educational, research or other program functions or events of the University, and does not require any services or assistance from the University. Incidental Filming and Photography may not be used for commercial purposes at any time without the express written permission of University Communications.

900.00 Use of Campus Images and MSU Identification

MSU’s visually identifiable landmarks, logos and other campus images are owned by MSU, a state institution of higher education. No identification of MSU as the location of Commercial Filming or Photography is permitted without the express written consent of University Communications. Requests to identify MSU in materials must clearly specify how the identification will be made and in what subject matter context. MSU will approve such requests only when the proposed use or any re-use of such images is appropriate and protective of the intrinsic value of the MSU name, its campus landmarks, trademarks and logos.

1000.00 Film and Photography Permitting

University Communications will be responsible for reviewing and approving filming and photography requests in accordance with MSU Filming and Photography Guidelines and for coordinating the permitting process among the various MSU entities involved.