Montana State University

Business Procedures Manual


TABLE OF CONTENTS

100.00    Accounts Receivable
110.00    Centralized Accounts Receivable
110.10       Introduction
110.20       Procedures
110.30       Uncollectible Sales
110.40       Collection and Write-Off Procedures
120.00    Returned Checks (NSF)
120.10       Introduction
120.20       Procedures
120.30       Collections
120.40       Write-Offs
120.50       MSU Bookstore Check Cashing Policy

200.00    Administrative Fees and Exemptions Policy 

300.00    Cashier Activity
310.00    Introduction
310.10       Location and Hours of Business
310.20       Duties
320.00    University Petty Cash Fund
320.10       Purpose
320.20       Exclusions
320.30       Procedures
330.00    Departmental Petty Cash and Change Funds
330.10       Introduction
330.20       Request to Establish a Petty Cash or Change Fund
330.30       Custodian
330.40       Disbursement of the Fund
330.50       Reimbursement of the Fund
330.60       Audit
340.00    Payment of Student Fees
350.00    Deposit of Monies
350.10       Check Endorsements
350.20       Timely Deposits
350.30       Security
350.40       Income
350.50       Expenditure Abatement
350.60       G & C Deposits
350.70       Regents Employee Reporting System (RERS)
360.00      Processing Gifts and Transfers to MSU
370.00	  MSU Credit Card Merchant Policy
370.10      Set-Up
370.20      Safeguarding Customer Credit Card Information

400.00   Claims
410.00     Introduction
420.00     Forms
430.00     Processing Invoices
435.00     Purchasing Card
435.10       Purchasing Card Manual For Card Holders
435.20       Purchasing Card Misuse Policy
435.30       Purchasing Card Quick Reference
435.40       Purchasing Card Departmental Accounting Technician Application Form
435.50       Purchasing Card Application Form
435.60       Purchasing Cardholder Agreement
435.70       Purchasing Card Routing Log
435.80       Lost Receipt
435.90       Purchasing Card Trans Dispute Form
436.00     Alcohol Purchase Policy
440.00     Freight Payments
445.00     Moving Expenses
450.00     Automatic Payments
460.00     Hospitality Approval
460.10       Introduction
460.20       Definitions
460.30       Forms
460.40       Authorization
470.00     Special Checks
470.10       Introduction
470.20       Special Checks

480.00     Expenditure Account Codes - Operating Expenses
480.10       Non-Allowable Expenditures

490.00     Contracted Services
490.10       Contracting for Services
490.20       Determination of Status - Employee or Independent Contractor
490.30       Procedures for Contracting for Services of an Independent Contractor (Not for Consulting Services)
490.40       Procedures for Contracting for Consulting Services
490.50       Contracted Services Agreement Instructions
490.60       Contract Payment Information
490.70       Payment to Nonresident Alien Contractors

500.00   Travel
510.00     Introduction
520.00     Forms
530.00     Travel Advances
540.00     Travel Justification
550.00     Reimbursement
550.10       Transportation - Mode of ravel
550.20       Meals
550.30       Lodging
550.40       Registrations
550.50       Miscellaneous Expenses
550.60       Foreign Travel
560.00     Travel Expense Voucher
570.00     Non-State Employees Travel
570.10       Team Travel
570.20       Student Travel

600.00	Safeguarding Customer Information