SECTION CONTENTS

101.00  General Emergency Guidelines
101.10    Purpose
101.20    Scope
101.30    Types of Emergencies
101.40    Definitions of an Emergency
101.41      Normal Campus Conditions
101.42      Minor Emergency
101.43      Major Emergency
101.44      Disaster
105.00    Assumptions
106.00    Declaration of a Campus State of Emergency
107.00    Communications and Media Relations

110.00  Direction And Coordination
111.00    Policy Director
112.00    Operation Director
113.00    Emergency Preparedness and Training

120.00  Emergency Command Posts
121.00    Field Emergency Command Post (FECP)
122.00    General Emergency Command Post (GECP)
123.00    Media Center

130.00  Campus Emergency Response Team
130.10      Policy Directors
130.20      Policy Support Group
130.30      Operations Directors
130.40      Operation Support Group
130.50      Policy - Operations Liaison
130.60      University Relations/Media Spokesperson
131.00    Policy Directors' Duties and Responsibilities
132.00    Policy Support Group Duties and Responsibilities
133.00    Operations Directors' Duties and Responsibilities
133.10      Senior Officer University Police - Duties and Responsibilities
133.20      Director of Facilities Services - Duties and Responsibilities
133.30      Executive Director of Information Services - Duties and Responsibilities
133.40      Director of Auxiliary Services - Duties and Responsibilities
133.50      Director of Safety & Risk Mgmt. - Duties and Responsibilities
133.60      Director of University Relations / Media Spokesperson - Duties and Responsibilities
134.00    Operations Support Group Duties and Responsibilities
135.00    Policy - Operations Liaison Duties and Responsibilities

The Montana State University Emergency Response Manual has been designed as a contingency manual for Montana State University administrators in order to plan for campus emergencies. While this guide does not cover every conceivable situation, it does supply the basic administrative guidelines necessary to cope with most campus emergencies.

The University policies and procedures herein will be followed by all administrators whose responsibilities and authority cover the operational procedures found in the manual. Campus emergency operations will be conducted within the framework of University guidelines. Any exception to these crisis management procedures will be conducted by, or with the approval of those University administrators directing and/or coordinating the emergency operations.

All requests for procedural changes, suggestions, or recommendations will be submitted in writing to the Director of Safety and Risk Management for technical review. All changes recommended by the Director of Safety and Risk Management will be submitted in writing to the President and Vice Presidents for evaluation and adoption.

The MSU Emergency Response Manual shall be the primary source for guiding University administration when confronting emergency situations at Montana State University. It is recognized that in addition to the procedures outlined in this manual, there are areas of campus that have specific procedures to be followed in the event of an emergency. These additional emergency procedures shall continue to remain in place as long as they do not conflict with the basic procedures and polices contained within this document.

The Montana State University Emergency Response Manual, as adopted below, supersedes any previously developed and/or implemented policy and procedures which reference campus wide emergency situations that had been in effect. This policy manual is reviewed and updated annually in October.

Date_______________________

101.00 General Emergency Guidelines

101.10 Purpose

101.20 Scope

101.30 Types of Emergencies

1. Fire
2. Earthquake
3. Chemical or radiation leak or spill
4. Explosion, downed aircraft (crash) on campus
5. Bomb
6. Civil disturbances or demonstrations
7. Utility failure
8. Violent or criminal behavior
9. Medical and first aid (epidemic poisoning)
10. Psychological crises

In addition there are sections on how to report all emergencies and building evacuation.

101.40 Definitions of an Emergency

101.41 Normal Campus Condition - No Emergency:

101.42 Minor Emergency:

101.43 Major Emergency:

101.44 Disaster:

105.00 Assumptions

1. An emergency or a disaster may occur at any time of the day or night, weekend or holiday, with little or no warning.
2. The succession of events in an emergency are not predictable, therefore, published support and operational plans will serve only as a guide and checklist, and may require field modification in order to meet the requirements of the emergency.
3. Disasters may effect residents within geographical proximity to Montana State University, therefore City of Bozeman, Gallatin County Disaster & Emergency Services, State, and Federal emergency services may not be immediately available. A delay in off-campus emergency services may be expected (up to 48 - 72 hours).
4. A major emergency may be declared by the Montana State University President or designated alternate if information indicates that such a condition is developing or is probable.
5. Any incident which has the potential for adverse publicity concerning campus resources, and/or instrumentalities of the University should be promptly reported to the Director of University Relations at extension 4571 and the MSU President at extension 2341. During non-business hours report these incidents to the University Police at extension 2121.

106.00 Declaration of Campus State of Emergency

When declaration of a campus STATE OF Emergency is made only registered students, faculty, staff and affiliates (i.e., persons required by employment) are authorized to be present on campus. Those who cannot present proper identification (registration or employee identification card, or other I.D.) showing their legitimate business on campus will be asked to leave the campus. Unauthorized persons remaining on campus may be subject to arrest in accordance with applicable Montana codes.

In addition, only those faculty and staff members who have been assigned emergency resource team duties or issued an emergency pass by the University Police Department will be allowed to enter the immediate disaster site.

Declaration of a campus STATE OF Emergency rests solely with the Emergency Director (MSU President or alternate) and should however, be made in consultation with the Coordinator of Gallatin County Disaster and Emergency Services. The Gallatin County DES Coordinator can provide MSU with assistance in obtaining outside resources, which will be required to successfully mitigate the human and financial impact of disasters and emergencies.

107.00 Communications and Media Relations

The responsibility of the Director of University Relations is to ensure all departments and appropriate staff are informed of the media procedures. This will be critical to successful implementation of the plan in the event of an emergency. Effective response will also depend on the following:

1. Timely response to media requests
2. Effective utilization of the available resources, both internal and external
3. Clear definition of the roles and responsibilities of individual staff members and departments
4. Carefully planned communications with all interested parties
5. A relationship with media organizations that fosters their playing a supportive role in our communication efforts
6. Periodic reevaluation and update of this plan to incorporate administrative and organizational changes, as well as other changes which need to be considered in the plan, such as new buildings systems, new types of labs, etc.

110.00 DIRECTION AND COORDINATION

111.00 Policy Director

1. Vice President for Student Affairs
2. Vice President of Administration and Finance
3. Provost and Vice President for Academic Affairs
4. Vice President for Research and Creative Activity

112.00 Operation Director

113.00 Emergency Preparedness and Training

Training sufficient to ensure the preparedness of the campus community in dealing with emergency situations shall be conducted under the direction of the Director of Safety and Risk Management. Preparedness and training for emergency media communications procedures will be conducted under the direction of the Director of University Relations.

120.00 Emergency Command Posts

121.00 Field Emergency Command Post - FECP

Field Emergency Command Post Equipment to include:

1. Barricades, barrier tape, and signs for the scene
2. Portable hand radios (minimum of two)
3. Portable public address system
4. First aid kit
5. Campus telephone directory, MT State Government Telephone Directory, and local Telephone Directory including Yellow Pages
6. Copy of the MSU Emergency Response Manual
7. Flashlights (minimum of two)
8. Cellular Telephone
9. High Visibility Vests (10)
10. Command Post Location Marker or other suitable means of FECP identification

122.00 General Emergency Command Post - GECP

A marshalling area for outside and local agency assistance shall be established by the University Police for operations of the combined on-site Emergency Response Team. A permanent conference room with facilities for emergency teams, which is designed to accommodate multiple telephone and/or electrical appliances, shall be established in the Huffman Building. In the event this established facility is not available, the Operation Director shall designate a suitable alternate site.

General Emergency Command Post equipment to include:

1. Emergency power source
2. Tables, desks and chairs to accommodate Emergency Response Team (Policy Group) personnel and support staff
3. Two-Way Radio Base Station.
4. Telephone communications equipment consisting of the following:
   1. Dedicated lines for Policy Directors use (min. of 2)
   2. Dedicated lines for Operations Directors use (min. of 2)
   3. Cellular Telephone (min. of 1)
   4. First Aid Kit
   5. Sanitary Facilities
   6. MSU Emergency Response Manual (inc. section 400 complete)
   7. Campus maps and drawings
   8. Campus telephone directory, MT State Govt. telephone directory, Local telephone directory and major Montana cities' telephone directories.
   9. Computer work station, printer, NETWORK capable
   10. Paper, envelopes, writing implements and other office supplies

123.00 Media Center

130.00 Campus Emergency Response Team

130.10 Policy Directors:

Vice President for Student Affairs

Vice President for Administration & Finance

Provost and Vice President for Academic Affairs

Vice President for Research & Creative Activity

Executive Director of Information Services

130.20 Policy Support Group

Director, Policy Support Group - Vice President for Student Affairs

Assistant Vice President/Director of Auxiliary Services

Assistant Vice President for Administration and Finance

Executive Assistant to the President

Director of University Police

Director of Safety and Risk Management

Associate Director of ITC Projects and Telephone Services

Director of Facilities Services

Dean of Students

University Treasurer

Director of University Relations / Media Spokesperson

Director of Personnel Services

University Legal Counsel

130.30 Operation Directors:

The Safety and Risk Manager shall identify the on campus resources available with which to respond to the disaster or emergency and the off-campus resources which will be necessary to mitigate additional losses. The Operation Director shall provide the Policy Directors with a list of priorities for their review.

The Campus Emergency Response Team Operations Directors shall be comprised of the following individuals:

Operation Director - Director of University Police

Senior Officer, University Police

Director of Auxiliary Services

Director of Safety and Risk Management

Associate Director of ITC Projects and Telephone Services

Director of Facilities Services

Dean of Students

Director of Communications Services

Director of Residence Life

Director of University Food Service

Director of Family Housing

130.40 Operations Support Group

University Engineer

Facilities Planner

Manager of Campus Maintenance

Radiation Safety Officer

Chemical/Hazardous Materials Safety Officer

Biohazard/Occupational Health Safety Officer

Associate Director for ITC Network, Systems, and Operations

Associate Director for ITC Administrative Systems

Director of Student Health

130.50 Policy - Operations Liaison

130.60 Director of University Relations/Media Spokesperson:

1. Shall be responsible for disseminating communications to external and internal media.
2. Shall be responsible for establishment of the media center and serving media needs.
3. Shall develop public statements, coordinate approval with policy directors and prepare or supervise preparation of written or electronic information the university will disseminate to the public regarding the crisis or emergency.

131.00 Policy Directors Duties and Responsibilities

1. The President or alternate is responsible for the overall direction of the University's Emergency response.
2. Works with the Emergency Response Team in assessing the emergency and preparing the University's specific response.
3. Declares and ends, when appropriate, the campus STATE OF Emergency.
4. Notifies and conducts liaison activities with the University Administration, Commissioner of Higher Education, Governor's Office, Gallatin County Disaster and Emergency Services Coordinator, Emergency Response Team and others as necessary.
5. The Policy Directors have the duty and responsibility to assist the Emergency Director (President) in the development of a policy response with respect to the emergency or disaster.

132.00 Policy Support Group Duties and Responsibilities

133.00 Operations Directors' Duties and Responsibilities

1. The Operation Director is responsible for the overall coordination of the University's Emergency Response:
   1. Determines the type and magnitude of the emergency.
   2. Establishes the appropriate Emergency Command Post
   3. Initiates immediate contact with the Emergency Director (MSU President or designated alternate).
   4. Notifies and utilizes University Police Department personnel, outside law enforcement agency assistance if necessary, student aides and/or other available resources in order to maintain safety and order.
   5. Notifies the members of the Emergency Resource Team and advises them of the nature of the emergency.
   6. Notifies and conducts liaison activities with outside organizations such as law enforcement, fire department and Disaster and Emergency Services personnel.
   7. Insures that appropriate notification is made to off-campus staff when necessary.
   8. Performs other related duties as may be directed by virtue of the campus emergency.
   9. In conjunction with Loss Control Director (Director of Safety and Risk Management), prepares and submits a report to the President appraising the final outcome of the emergency.

133.10 Senior Officer - University Police Department

1. Maintains the University Police Department facility in a state of constant readiness.
2. Initiates the Emergency NOTIFICATION SYSTEM - ENS
3. Takes immediate and appropriate action to protect life, property, and to safeguard records as necessary.
4. Obtains assistance from the city, county and federal government for radiological monitoring and first aid as required.
5. Provides traffic control, access control, perimeter and internal security patrols and fire prevention services as needed.

133.20 Director of Facilities Services

1. Provides equipment and personnel to perform shutdown procedures, hazardous area control, barricades, damage assessment, debris clearance, emergency repairs and equipment protection.
2. Provides vehicles, equipment and operators for movement of personnel and supplies, assigns vehicles.
3. Obtains the assistance of utility companies as required for emergency operations.
4. Furnishes emergency power and lighting systems as required.
5. Surveys habitable space and relocates essential services and functions.
6. Provides facilities for emergency generator fuel during actual emergency or disaster periods.
7. Provides for storage of vital records at an alternate site; coordinates with building and area supervisors for liaison and necessary support.

133.30 Associate Director of ITC Projects and Telephone Services:

1. Provides the personnel and expertise necessary to maintain telephone or establish emergency landline communications services.
2. Provides for the security and protection of computer and information systems.
3. Provides for temporary computer and information services which may be necessary to facilitate the business procedures necessary and related to emergency purchases, personnel services and accounting.

133.40 Director of Auxiliary Services:

1. Will assist in the dissemination of all information and directives intended for the on campus student population.
2. Provides temporary or alternate housing and food service facilities for on campus student population affected by the disaster or emergency.
3. May provide temporary housing and food service for off campus students who have been directed to remain on campus or who are unable to leave campus.
4. May provide for temporary housing and food service for emergency response personnel and/or University staff directed to remain on campus for extended periods of time.
5. May provide for temporary bedding, food, water or other resources necessary as indicated by the disaster or emergency.

133.50 Director of Safety and Risk Management:

1. Coordinates with other Emergency Resource Team members as necessary.
2. Provides an accounting summary of financial impact of emergency response, clean-up, and recovery.
3. Ensures that rescue and clean-up operations are conducted in as safe a manner as possible to prevent injury to rescue and clean-up personnel, and further injury to possible victims.
4. Coordinates rescue and clean-up operations to conform to applicable safety, health and environmental regulations.
5. Coordinates with the MSU Radiation Safety Officer, Chemical/Hazardous Materials Safety Officer and Biohazard Safety Officer to ensure the safe and successful clean-up and disposal of hazardous materials.
6. Coordinates and supervises the activities of outside regulatory, investigative or insurance related agencies such as:
   1. Montana State Fire Marshall's Office
   2. Bozeman Fire Marshall's Office
   3. Montana Department of Labor and Industry
   4. Montana Department of Health and Environmental Sciences
   5. State Compensation Mutual Insurance Fund
   6. Risk Management and Tort Defense Division
   7. Commercial Insurance Carrier representatives
   8. Independent adjusting firms
7. Initiates the request for spending authority necessary for emergency operations.
8. Obtains all available funding provided for clean-up and recovery expenses.
9. Monitors campus emergency warning and evacuation systems.
10. Provides and equips an alternate site for the Emergency Command Post.
11. Maintains liaison with Gallatin County Disaster and Emergency Services for telecommunications support if necessary.

133.60 Director of University Relations / Media Spokesperson - Duties and Responsibilities

134.00 Duties and Responsibilities of Operations Support Group

In the event an emergency or disaster has been declared on the MSU campus, Operationl Support Group shall assemble the resources under their direction and control and maintain these in a state of readiness until called upon by the Operations Directors or other University authority to assist in emergency response operations.

135.00 Policy - Operations Liaison Duties and Responsibilities

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