1. Requests for non-University use of facilities shall be submitted to University Conference Services. The request should specify the facilities (and any attendant University services) requested, the nature of the proposed use, the number of persons expected to use the facility, and the time(s) and date(s) for the requested use.
2. University Conference Services shall coordinate with the appropriate personnel to obtain approvals.
3. If a facility use request is granted under this policy, the requester shall be required to:
1. Maintain liability insurance to cover the user's activities on campus in an amount no less than One Million Dollars ($1,000,000) unless a lesser amount of insurance is approved by Legal Counsel; MSU must be listed as an additional insured.
2. Indemnify and hold the University harmless for any damages arising from the user's activities conducted in University facilities.
3. Provide and pay for adequate supervision and/or security, as required by the Director of University Police and/or a building manager.
4. Comply with all University regulations and other conditions set forth with the approval of the facility-use request.
5. Pay the appropriate rental fee and/or other charges (including a damage deposit if appropriate) for the use of the facilities and services. Payment may be required in advance of requester's use of the facilities.
   6. Execute a written agreement with the University through the University Conference Services setting forth these requirements as well as any additional requirements pertaining to the use of the facility. A sample agreement for use in one-time or short-term use arrangements is attached. Agreements for long-term rentals and/or use of major facilities (i.e., Fieldhouse, Conference areas) require the preparation of a more detailed lease or rental agreement that addresses legal matters unique to the rental of these facilities.
   D. Misrepresentation in a facility use request, use of facilities for purposes other than stated therein, failure to promptly pay fees and/or failure to comply with the facility use agreement or this policy are grounds for immediate cancellation of the permit and the withdrawal of reservation privileges.

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