|
> MSU Policy and Procedures > Procurement Policy and Procedures
Procurement Policy and Procedures
Subject: Financial Affairs
Policy: Procurement.
Effective Date: May 30, 2003.
Review Date: May, 2006.
Responsible Party: Director of Purchasing, MSU-Bozeman
TABLE OF CONTENTS
100.00 Agency
200.00 Responsibilities
210.00 MSU-Bozeman Purchasing Department
220.00 MSU Departments and Affiliated Campuses
300.00 Purchasing Authority
310.00 Delegated Purchasing Authority
320.00 Sub parts to the Delegated Purchasing Authority
320.10 Non-Exclusive Statewide Term Contracts
320.20 Food
320.30 Bus Transportation
320.40 Animals
320.50 Agricultural Items
330.00 EXCLUSIONS to Delegated Purchasing Authority
330.10 Controlled Items
330.20 Surplus Property
340.00 EXCEPTIONS to Delegated Purchasing Authority
400.00 General Information
410.00 Definitions
420.00 Unauthorized Purchases
430.00 Ratification of Unauthorized Purchases
440.00 Personal Gifts to be Declined
450.00 Conflict of Interest
460.00 Purchases Near Close of Fiscal Year
470.00 Trial or Demonstration Equipment
500.00 Approvals prior to purchase
510.00 Filing systems or Microfilm Equipment
520.00 Information Technology Resources (Hardware, software, and services)
600.00 GETTING IT PURCHASED - Procurement Tools
610.00 Small Purchases
620.00 Limited Solicitations
630.00 Sole Source Procedures
630.10 Brand Name Procedures
640.00 Competitive Sealed Bids - Invitation for Bid
650.00 Competitive Sealed Proposals - Request for Proposal
660.00 Exigency (Emergency) Purchase
660.10 Exigency Purchase Report
700.00 Exceptions to Competitive Procedures
800.00 Preparing the Contract
810.00 Departmental Purchase Order (DPO)
820.00 Contracted Services Agreement (CSA)
820.10 Special Procedures for Grants and Contracts (G&C)
900.00 Formal Bids/Proposals
910.00 Preparing the Purchase Requisition (PD-1)
910.10 Specification Sheets
910.20 Source of Forms
910.30 Purchase Requisition Approval
910.40 Rush Purchase Requisitions
1000.00 Contract Administration
1010.00 Receipt of Merchandise
1020.00 Return of Merchandise
1030.00 Payment Procedures (Banner Payment Authorization)
1100.00 Campus Services
1110.00 Keys, Lock Change Requests, Facilities Services Additions, Modifications,
Remodeling, Renovations and Repairs
1120.00 Carpet and Drapery Requests
1130.00 Telephone Service Requests
1200.00 Equipment Maintenance Agreements (Total Contract Value < $25,000)
1300.00 Miscellaneous Policy Items
1310.00 Encumbrances Account Statement
1320.00 Purchase Accumulation Exceeding $25,000
1330.00 Rent or Lease of Equipment
1340.00 Office Supplies
1400.00 Purchase of Used Equipment
1410.00 Criteria to Consider in Making this Determination
1420.00 Information to be submitted with the Purchase Requisition
1500.00 Printing
1600.00 Trade-In of Equipment
1700.00 Capital Items Defined
1800.00 Appendices
|
