Revised: February 17, 2012
Effective Date:September 1, 2006
Review Date:September 2015
Responsible Party:Legal Counsel Office
Montana State University Volunteer Policy
Introduction and Purpose
This Policy establishes consistent guidelines and procedures for the use of volunteers by Montana State University. This policy does not apply to 4-H volunteers. Policies for 4-H volunteers are available from the MSU 4-H Center.
Montana State University depends upon university volunteer support to carry out its mission of education, research, and public service and wishes to ensure volunteers’ relationships with MSU are clearly defined and understood by both parties. This policy is designed to reduce volunteer risk and protect the interests of the university, its volunteers, and the community it serves.
MSU volunteers, including students who volunteer for research or field experiences without academic credit or compensation, are uncompensated individuals who perform work or provide services to MSU, support the activities of MSU, while also gaining experience in specific endeavors. Volunteers are not considered employees for any purpose. Therefore, they are not eligible for retirement, health, or any other benefits as a result of their volunteer status. MSU may, however, in its sole discretion, provide volunteers limited insurance coverage for injuries resulting from accidents occurring within the scope of their volunteer duties.
Volunteers serve at the pleasure of the institution. Accordingly, a volunteer assignment can be terminated at the discretion of the institution without notice or cause.
1. Use of Volunteers
- Each department should establish its own volunteer screening process to best meet its needs and develop a description of the volunteer duties prior to assigning volunteers.
- A current employee may not become a volunteer in any capacity in which he/she is employed at MSU, or which is essentially similar to or related to the individual’s regular work at the MSU. A current employee may only volunteer for special events, such as United Way events, phone-a-thons, Commencement, and the like.
- Foreign nationals are not eligible to volunteer for MSU because to do so may jeopardize their visa status.
- Volunteers are not covered by Montana’s Worker’s Compensation System and, thus, their assignments should be carefully evaluated.
- Volunteers must have the necessary training and/or supervision to safely carry out the volunteer work.
2. Volunteer Agreements and Reporting.
- All MSU volunteers (except volunteers for one-time, low risk activities such as Commencement or phone-a-thons) and their supervisors shall complete the MSU Volunteer Identification and Agreement form prior to beginning work. The form link is available below.
- Each department using volunteers are required to report annually to Safety and Risk Management the number of volunteer participants and a general description of the duties performed by them.